There are a lot of differences when it come to moving into a new office as opposed to moving homes. There is a big difference in movers fees and all sorts of other things that you might not have thought about. There are a few steps you can take to calculate these differences and really make sure that you include everything. Below we’ll go over the best step by step way in according to which you can calculate all the different movers fees:
The first step is the planning phase where there are three important things you should remember. The first is creating a budget that will cover everything you need. Some of these things may include renovations to the new space to meet your needs, find some professionals to quote you on what these needs might be. Make sure that you have the right person planning the move, some of their jobs might be negotiating contracts with moving companies, keeping contact information updated, making sure there are enough moving supplies, make sure to log all the hours this person has worked on the moving plan. Another step to planning a move from office to office is taking inventory of everything before you pack it away, this will make sure any theft goes noticed and make a record of anything that may be missing after moving. Make sure you keep a log of any damaged, lost, or stolen property. The last step to planning is making sure that any service providers are contacted and have been arranged for on time, this may include services like cleaning, cable, internet, electricity, and phones.
The second step is the actual closing of the office. There are a few things that you should take care of when you are closing down one location and moving to another. The first thing you want to do is to determine if you need to repair or upgrade any walls, carpeting, or fixtures you are leaving behind, then get quoted for them. The second thing is to contact the landlord if you are renting the space and make sure that everything is sorted with you leaving – there may be some fees you need to pay. Lastly, you will need to estimate the cost it will take for you cancel any phone, internet, electricity, and cleaning contracts you may still have. This way you are ready to move and will not have to pay for anything unexpected later on.
The third step is the move itself, the first thing you should do is to create a list of all moving expenses. Some of these expenses may be packing expenses, hiring movers and getting quoted on movers fees, and any furniture installation in the new office. The next thing you should do is find a reliable mover and try to negotiate a set fee, movers don’t always base the move on the same things so make sure you ask around to get the movers fees you feel like is within your budget. You also want to ask about the insurance policy to cover any loss, damage, or theft that might occur whilst moving. You should also remember to estimate any losses that you might take in revenue and profits resulting from the lack of sales you have made while the move is going on.
The fourth step is one that often goes forgotten and that is taking care of public relations. You should have already taken care of announcements so make sure you estimate the costs it has taken to send mail, press releases and ads. You should also get quotes on any new merchandise you will need to reprint with your new address on them, this could include things like business cards, signs, promotional items, and so on. Last but not least, make sure that you budget for new ads in magazines, TV, radio, and billboards to spread the word about your new location.
